Job Description: Council Clerk

A) One of the most important duties of this office is the preparation of a complete Agenda for all meetings of the Governing Council and the Annual Membership Meeting. This Agenda shall serve as the “Order of Business” as outlined in Article 8 – Order of Business by the By-Laws. 

B) Preparing the minutes of the meetings, issuing all notices of meetings as well as the regular and special meetings of the Council. 

C) The Council Clerk shall be responsible and work with Webmaster in preparing and forwarding on-line voting ballots to the SCNA membership for voting purposes as approved by the Governing  Council such as elections, special voting, etc., as specified by the By-Laws and Policy Procedure Guide. 

D) The Governing Council Clerk shall be responsible for updating the all important pertinent documents of the Council. Once approved, processed through committees, approved by the Governing  Council, approved by the SCNA membership, and for posting them on the SCNA secure Internet website. 

E) This office shall carry out other duties as prescribed in other areas of these By-Laws and/or by the Chairperson and/or the Governing Council.