Elections Committee

Elections Committee

The Elections Committee shall be appointed by the Governing Council to oversee and manage all official voting processes of the SCNA, including the election of Governing Council members conducted via SCNA-approved electronic voting platforms (e.g., email and website).

Composition:

• The Committee shall consist of two (2) members and one (1) alternate, all of whom must be members in good standing.
  
• The Governing Council shall designate one of the members to serve as Chair of the committee.
  

Duties and Responsibilities: Check article connections

1. Election Management:
   
   • Administer the nomination and voting process in accordance with By-Laws, Article IV, Section 3 – Process of Elections.
     
   • Ensure fair, transparent, and timely communication to the membership regarding voting procedures and deadlines.
     
2. Special Voting:
   
   • The Elections Committee shall also manage any Special Voting initiated by the Governing Council, as described in By-Laws, Article I, Section 4.3.
     
   • Special Voting may include matters such as proposed amendments to the Constitution and By-Laws, revisions to the Serama Standard, or other significant membership decisions.
     
3. Audit and Verification – Temporary Election Review Role:
   
   • After each election or vote, the Elections Committee shall act as a Temporary Election Review Committee to audit, verify, and confirm election results.
     
   • This includes reviewing ballots, verifying voter eligibility, confirming vote counts, and documenting adherence to proper procedures.
     
   • If discrepancies or procedural issues arise, the Committee shall report these to the Governing Council and may recommend corrective action (e.g., recount or re-vote).
     
4. Reporting and Documentation:
   
   • The Committee shall submit a formal report to the Governing Council within 14 days of election completion, outlining the results, any irregularities, and final certification of the vote.
     
   • Election procedures and further operational details are outlined in the SCNA Policy/Procedure Guide.
     

Dissolution:

• The Elections Committee shall serve as a standing committee during active election periods and any special voting events. It may be placed in inactive status between election cycles at the discretion of the Governing Council.